System Overview & Full Control Access
👥
User Management
Manage all system users and their permissions
- Create new user accounts
- Assign roles (Admin, Manager, Chef, etc.)
- Reset passwords when needed
- Deactivate inactive users
📊
Financial Reports
Monitor overall business performance
- View sales vs deposits reports
- Analyze driver financial performance
- Generate profit/loss statements
- Export reports to Excel/PDF
🍞
Production Oversight
Monitor and approve all production activities
- Review chef production entries
- Approve/reject production records
- Set production targets
- Monitor ingredient usage
🚚
Dispatch Management
Oversee all dispatch operations
- View all driver dispatches
- Monitor driver performance
- Review back debt tracking
- Approve shop dispatches
💰
Expense Analytics
Track and analyze all business expenses
- View expense dashboard
- Analyze driver expenses
- Generate expense reports
- Monitor budget compliance
📈
System Reports
Comprehensive business intelligence
- Daily production reports
- Product profit analysis
- Sales performance tracking
- Inventory turnover reports
⚠️ Administrator Responsibilities:
- Ensure data integrity across all modules
- Monitor system performance and user activity
- Resolve escalated issues from other roles
- Backup critical data regularly
Daily Operations & Team Management
🚚
Driver Dispatches
Manage daily driver operations and stock
- Create new driver dispatches
- Record sold quantities and cash received
- Track driver expenses and commission
- Monitor driver back debt
💡 Pro Tip: Always verify driver signatures and cash amounts before saving dispatches.
💰
Sales vs Deposits Tracking
Monitor driver cash handling and banking
- Generate financial reports by driver
- Identify cash shortages immediately
- Track actual bank deposits vs expected
- Address cash discrepancies promptly
🚨 Critical: Drivers should deposit cash daily. Any shortages must be addressed immediately.
✅
Production Approvals
Review and approve chef production entries
- Check production quantities
- Verify ingredient usage
- Approve or request corrections
- Monitor production targets
📦
Ingredients Management
Monitor stock levels and usage
- Check current ingredient stock
- Review stock history and usage
- Monitor ingredient costs
- Plan for restocking
🏪
Shop & Kampala Dispatches
Manage internal shop operations
- Create shop dispatches
- Manage Kampala branch dispatches
- Track shop stock levels
- Monitor shop sales performance
📊
Production Reports
Analyze production efficiency
- Generate production reports
- Track chef performance
- Monitor product yield
- Identify production issues
Financial Operations & Cash Management
🏦
Bank Deposits
Record and verify all bank transactions
- Record driver bank deposits
- Upload deposit receipts
- Verify deposit amounts match records
- Track deposit dates and amounts
📝 Important: Always record deposits on the same day they are made to maintain accurate financial records.
💸
Expense Management
Track and categorize all business expenses
- Record business expenses
- Categorize expenses properly
- Attach expense receipts
- Monitor expense budgets
👨💼
Payroll Management
Process employee salaries and payments
- Generate payroll records
- Calculate salaries and deductions
- Print payslips for employees
- Maintain payroll history
📈
Financial Overview
Monitor overall financial health
- View financial dashboard
- Track income vs expenses
- Monitor cash flow
- Generate financial statements
✅ Best Practices for Finance Team:
- Reconcile bank deposits daily with driver records
- Verify all expenses have proper documentation
- Process payroll on time every period
- Maintain accurate financial records for auditing
Production Management & Quality Control
🍞
Daily Production
Record daily baking production
- Enter quantities of each product made
- Record flour and ingredient usage
- Note any production issues
- Submit for manager approval
👨🍳 Chef's Tip: Record production immediately after baking while quantities are fresh in memory.
📊
Production History
Track your production performance
- View past production records
- Monitor production trends
- Track your progress against targets
- Identify areas for improvement
🎯
Target Monitoring
Stay on track with production goals
- View daily/weekly production targets
- Monitor your performance against goals
- Identify products needing attention
- Plan production based on targets
⚠️ Quality Control Checklist:
- Verify all quantities before submitting
- Report any ingredient quality issues immediately
- Note any production delays or problems
- Maintain consistent product quality standards
Shop Operations & Customer Service
💳
Point of Sale (POS)
Process customer sales efficiently
- Select products and quantities
- Calculate totals automatically
- Process cash and card payments
- Print receipts for customers
💡 Quick Tip: Use the search function to quickly find products during busy periods.
📦
Shop Stock Management
Monitor and manage shop inventory
- Check current stock levels
- Identify low stock items
- Request restocks from bakery
- Monitor product movement
🏦
Daily Banking
Record and deposit daily sales
- Record daily sales totals
- Prepare bank deposit slips
- Record banking transactions
- Maintain cash drawer accuracy
📊
Sales Reports
Track shop performance
- View daily sales summaries
- Monitor best-selling products
- Track sales trends
- Identify peak sales periods
🎯 Customer Service Excellence:
- Always greet customers warmly
- Maintain clean and organized shop
- Handle customer complaints professionally
- Keep product displays fresh and appealing
Route Operations & Cash Management
📦
Daily Dispatch Process
Follow proper procedures for daily operations
- Receive assigned products from bakery
- Verify quantities against dispatch form
- Provide signature acknowledging receipt
- Plan efficient delivery routes
💵
Cash Handling Procedures
Proper management of sales collections
- Collect cash from sales throughout day
- Keep cash secure at all times
- Record all sales accurately
- Deposit collections daily with finance
🚨 CRITICAL: You must deposit ALL cash collections (minus your commission and approved expenses) to finance EVERY DAY.
📝
Expense Recording
Document all business expenses properly
- Record fuel and transport expenses
- Document any other business expenses
- Collect and submit receipts
- Get manager approval for expenses
💰
Commission Calculation
Understand your earnings structure
- Commission based on products sold
- Higher commission for meeting sales targets
- Automatic calculation in system
- Paid from daily cash collections
⚡
Daily Routine Checklist
Follow this sequence every working day
- Morning: Collect products from bakery
- During day: Sell products, record sales
- End of day: Return unsold stock
- Before leaving: Deposit cash to finance
📊
Performance Tracking
Monitor your sales and financial performance
- Check your back debt status regularly
- Monitor your sales vs deposits report
- Track your commission earnings
- Identify areas for improvement
✅ Driver Success Formula:
- Be Punctual: Start early, finish strong
- Be Honest: Accurate records build trust
- Be Professional: Represent Bread Cravers well
- Be Consistent: Daily deposits prevent problems
- Be Efficient: Plan routes to maximize sales
🚫 AVOID THESE COMMON MISTAKES:
- ❌ Holding cash instead of daily deposits
- ❌ Inaccurate sales recording
- ❌ Missing or incomplete expense documentation
- ❌ Late returns of unsold products
- ❌ Poor customer service